11 Best Video Conferencing Software: Meet with Your Team Anytime, Anywhere

Looking for the best video conferencing software to conduct a meeting with your team or participants of an online course? You’re in the right place. It is the era of collaboration and communication, and meeting online has become more common than ever. 

There are many video conferencing software that you can choose from, but only a few provide value. Are you planning for an online conference? This article would be a great help in finding the best 10 video conferencing software.

As a business owner or an entrepreneur, it’s hard to find time to travel. You have a lot on your plate, and meeting with clients or potential investors in person can be difficult sometimes. 

There’s no reason why you have to miss out on meetings if you use video conferencing software. You can save a lot of time and money with them both by scheduling meetings and lining up sessions faster in the first place. 

So, whether you need to meet with your team or anyone in the world, you have the best software for video conferencing right here.

Quick review

  • Skype – Best overall video conferencing software
  • Zoom Best for small businesses and affordable
  • Google Meet – Best for easy-to-use cloud-based video conferencing
  • Zoho Meeting – Best for both single users and large companies
  • Microsoft Teams – Best for large businesses
  • RingCentral – Best for offices requiring video conferencing
  • ClickMeeting – Best for online training and webinars
  • GoToMeeting – Best for both large and small scale companies in need of user-friendly video conferencing software
  • BlueJeans Meetings – Best for versatility
  • Intermedia AnyMeetingBest for presentations, demonstrations, and personal interactions
  • Join.me Best for business meetings and team collaborations

What is video conferencing software?

Video conferencing software allows users to see and interact with remote parties via live two-way video. It makes it easy to meet and collaborate with colleagues, partners, clients, or students online. 

Video conferencing software also facilitates face-to-face cooperation between parties in real-time. Thus, making it more effective and efficient.

Using video conferencing software is the latest trend that is gaining popularity by businesses. It is mainly due to the benefit of communicating with more than one person, which is very important when trying to build a business. 

Best video conferencing software

1. Skype

Skype Image - best video conferencing software

Skype is a popular application that allows you to make multimedia phone calls and enables the webcam video conference. In addition to displaying their video capture in real-time on the screen, Skype allows you also to save all your voice calls for later playback. 

Furthermore, this user-friendly application integrates two-way audio and video for a seamless video conference with business partners or family members.

Pros

  • Perfect for a video conference
  • Provides an instant messaging service
  • Share screen during a call
  • Instant messaging

Cons

  • It freezes a lot
  • Slow customer support
  • Possible technical glitches

Pricing

  • Entry Level (Unlimited world): $13.99 per month.
  • Unlimited US & Canada: $2.99 per month.
  • Unlimited North America: $7.99 per month.

2. Zoom

Zoom - best video conferencing software

Zoom is not just a simple video conferencing software. It is an affordable video conferencing software that allows you to connect many participants on your call. You can also use it to do a multi-track recording. 

Furthermore, it also includes other functionalities like automatic conference number dialing, instant messaging, local recording, etc.

Pros

  • Simple to use
  • Friendly free account
  • Paid plans are reasonably priced
  • Outstanding performance
  • Hosts and participants can take advantage of a variety of features
  • Exceptional track record for quickly resolving support issues

Cons

  • There are no toll-free numbers for the United States or the United Kingdom. 
  • The app does not allow you to add a description or a meeting agenda when inviting people to a meeting. 

Pricing

  • Basic: Free
  • Pro: $14.99 per host per month per license (up to 9 licenses)
  • Business: $19.99 per host per month per license (10 or more licenses)
  • Enterprise: $19.99 per host per month per license (50 or more licenses)

3. Google Meet 

Google Meet image

It seems Google is truly committed to meeting the demand for video collaboration. Google Meet was introduced in March 2017 as a web-based yet highly effective video conferencing software. It also doesn’t require the installation of extra hardware and apps. 

Although the product offerings are unclear, its outstanding functionality more than makes up for it. So if you’re looking for a web-based video conferencing software, Google Meet is an obvious choice.

Pros

  • Completely compatible with other Google Workspace offerings
  • Excellent customer service options
  • Multiple screen layouts
  • Screen sharing

Cons

  • The Enterprise tier has a limit of 250 members
  • The product offerings are unclear

Pricing

  • Free plan: free maximum of 100 attendants per meeting
  • Essential plan: $12 per user/month with a maximum of 150 attendants per meeting
  • Enterprise plan: $25 per user/month with a maximum of 250 attendants

4. Zoho Meeting

Zoho Meeting

Zoho Meeting is one of the most powerful video conferencing software out there. The software is for people looking for something that can compete with Skype in terms of performance and video quality. Additionally, the best part is that it is affordable.

Pros

  • Cost-effective
  • Up to 40 simultaneous video feeds
  • Excellent webinar features

Cons

  • There is no whiteboard
  • Microsoft Internet Explorer is not supported
  • It lacks full integration with Microsoft Outlook
  • Webinars are available as a separate product

Pricing

Meeting plan

  • $2.5 with 10 Attendees
  • $5 with 25 Attendees
  • $7.5 with 50 Attendees
  • $10 with 100 Attendees

Webinar plan

  • $15 with 25 Attendees
  • $23 with 50 Attendees
  • $31 with 100 Attendees
  • $63 with 250 Attendees

5. Microsoft Teams

Microsoft Teams image

If you seek out the easiest way to run a meeting or conference with your team members, then Office 365 has good news for you. Microsoft Teams is a new app that brings together chat, meetings, notes, and attachments in one unified experience. 

It also aims at more productivity and collaboration between teams with excellent features. These features originate from other communication/groupware applications, like video conferencing, document revision control, and discussion boards.

Pros

  • Business-class free video chats with no time constraints
  • Support for a wide range of platforms
  • 10 GB of cloud storage for file sharing and file transfers.
  • Remote control of shared applications is possible
  • Chat is always open
  • Integration with Microsoft 365

Cons

  • In the free plan, there is no recording of meetings and no phone dial-in
  • Initially, setup and operation are somewhat tricky

Pricing

  • Microsoft 365 Business Basic: $5 per user per month
  • Microsoft 365 Business Standard: $12.50 per user per month
  • Office 365 E3: $20 per user per month

6. Glip by RingCentral

RingCentral image

Glip by RingCentral is a fully integrated, next-generation team communications solution. It includes instant messaging, presence, video conferencing, a file storage system, and more. 

This video conferencing software gives you the tools to communicate and share information within your team, your company, or the world.

Pros

  • Tasks, a calendar, and interactive file commenting are all included.
  • There are excellent options for admins to manage channels and teams.
  • The allowance for cloud recording is decent.

Cons

  • Joining several accounts with the same email address is troubling.
  • There are no keyword updates or threaded conversations.
  • No whiteboard or meeting transcription.
  • Integration with Google Calendar and Microsoft Outlook is restricted.
  • Contacts handle RingCentral.

Pricing

  • Glip Pro: Free
  • Glip Pro+: $11.99 per month

7. ClickMeeting 

ClickMeeting - best video conferencing software

ClickMeeting is a small, accessible, and easy-to-set-up platform that offers everything you need for great webinar experiences. 

You’ll find everything you need for live conferencing in the ClickMeeting software. It includes a chat feature, an interactive whiteboard, advanced moderation tools, and automatic dial-in reminders.

Pros

  • Simple to use.
  • It is not necessary to use a credit card to try
  • Gives an outstanding webinar performance

Cons

  • There is no phone service
  • It’s a bit expensive for a solution that only offers video conferencing
  • There are a small number of video participants.

Pricing

  • Live: $25 per month
  • Automated: $40 per month

8. GoToMeeting 

GoToMeeting - best video conferencing software

GoToMeeting is a free video-conferencing and online meeting service for web users. In addition, you can use it to hold meetings with coworkers, clients, or webinars with customers. It’s easy to join, easy to use, and also easy to share your screen over the internet.

Pros

  • Meetings with high-quality video and audio
  • It is simple to join
  • Professional focus 
  • The user interface is well-designed 
  • Viewing participants and shared content are possible in different windows. 
  • Setup for a technically advanced conference
  • Recording of chats and meetings

Cons

  • Limited access control/authentication
  • Only paid versions of the desktop application are available

Pricing

  • Professional: $12.00 per month with 150 attendees
  • Business: $16.00 per month with 250 attendees
  • Enterprise: with up to 3,000 attendees, you have to contact them to get a quote

9. BlueJeans Meetings

BlueJeans Meeting image

BlueJeans is an experienced provider of video conferencing and webinar services. The BlueJeans platform provides the business tools that allow clients to collaborate and make decisions virtually while enhancing the way users connect and communicate within a virtual environment.

Pros

  • Metrics on quality and reviews
  • Browser, desktop, and mobile devices are all supported
  • Dolby Sound-enabled rooms and hardware gain from directional audio

Cons

  • There are no file-sharing options
  • No standard webinar features

Pricing

Meetings

  • BlueJeans standard: $9.99 per month
  • BlueJeans pro: $13.99 per month
  • BlueJean enterprise: Contact them for a quote

Events

  • BlueJeans video webinars: $83 per month
  • Large-scale video events: Contact them for a quote.

10. Intermedia AnyMeeting

Intermedia AnyMeeting - best video conferencing software

Compatible with both computers and smartphones, Intermedia AnyMeeting video conferencing software provides a convenient way to hold face-to-face meetings regardless of where you and your colleagues are. 

Easy to install, you can communicate with up to 14 other people at once, using either audio or video. The Intermedia AnyMeeting mobile app allows you to make calls on the go from just about anywhere.

Pros

  • More than 200 people attended
  • Works with nearly all features from the browser
  • Delivers video feeds optimized for all devices at the same time.
  • Browser-based screen sharing 
  • A unique whiteboard feature 
  • Automated transcription 

Cons

  • Lacks end-to-end encryption
  • Webinar features are available separately.

Pricing

There is a free 30-day trial for all plans.

  • Free tier: free with only four meeting attendants
  • Lite tier: $9.99 per user per month with up to 10 meeting attendants
  • Pro tier: $12.99 per user per month with up to 100 web attendants and up to 30 high-definition (HD) video attendants.
  • Enterprise tier: $17.99 per user per month with up to 200 web attendants plus pro tier features

11. Join.me

join.me image

Video conferences should be accessible, right? Join.me lets users start video calls instantly from a familiar interface and enjoy crystal-clear voice and video quality. 

It has an elegant feature for sharing your screen, letting multiple people simultaneously view what you’re looking at and even draw on your screen, making it very simple to hold training or meetings with clients, colleagues, and peers. 

It’s free for one-to-one chat sessions, but it requires payment for the other features.

Pros

  • A free plan that is very friendly
  • Options that are both cost-effective and flexible
  • It shows up to ten video streams at the same time

Cons

  • Whiteboard is only available on iOS devices
  • The Lite plan doesn’t include webcam feeds

Pricing

  • Join.me Free: free
  • LITE: $10user/month (billed annually)
  • join.me PRO: $20user/month (billed annually)
  • BUSINESS: $30user/month (billed annually)

Considerations for choosing the ideal video conferencing software

1. Screen and file-sharing capabilities

Screen and file-sharing capabilities are a must-have, especially at work. It is useful when you’re trying to discuss something technical or showcase some project files, especially if you have long-distance coworkers. 

Furthermore, it’s ideal to choose a platform that can divide up the screen, show photos or videos, and allow everyone to converse in real-time. Showing slideshows of company products and statistics or other documents is also an essential feature for salespeople.

2. Pricing and quality

Another critical factor to consider is the price. You need to know how much you will have to pay for each item to stay within your budget. 

The price of a product is an important feature to consider while determining the level of value you will be getting from that product. Even if a product is solidly built and delivers on all its parts, it might not fit your budget. 

Alternatively, an inferior product can end up better priced than a superior but overpriced model. You also have to consider the difference in pricing for similar products and weigh it with the difference in quality to evaluate the worthiness of your choice.

3. Adaptation and ease of use

Adaptation and ease of use are two different properties. It is entirely possible to make something easy to learn without it being practical. 

The key points to the software adaptation are how easily the user can adapt (with little instruction) to the new system. If the said new system is difficult or tedious to use but capable of doing nothing else, there will be little adaptation. 

Thus, it is essential to pay attention to ease of use; a technically sound idea convoluted in execution will fall in this category.

4. Number of attendants

When considering video conferencing software, you’ll need to consider the number of people who will be accessing the video system. Most systems offer up to 10 or 20 participants at a time, with a few offering unlimited participants. 

A more comprehensive number of participants does not necessarily mean it is a better system. It simply means that there will be a more significant number of participants in the conference using this particular software.

5. Customer support

Customer support is vital for any software, but especially so with tech products. After all, if the software doesn’t work as promised or develops issues, customers turn to customer support to help them fix the problem or replace/repair their product. 

Customer support includes ongoing support, tools, and features to help users make the most of a product.

FAQs

When can I use video conferencing software?

There are many different reasons you may want to use video conferencing software. For one, it can be a great way to keep in touch with loved ones who live far away. You can also use it to attend meetings or get work done without the hassle of traveling. 

Lastly, some video conferencing software can serve as powerful webinar platforms.

How many people can take part in a video conference?

Depending on the chosen conferencing software, a business can host a video conference with up to 100 participants.

Is this solution for all businesses?

Yes, this solution would be great for any business, whether it’s a small business, enterprise, retail business, or other kinds.

Who needs video conferencing software?

Since the boom of video conferencing, this software has been one of the most commonly used applications by businesses today. 

Whether you are a small company looking to save money by eliminating travel costs, or a large company trying to improve communication between coworkers, video conferencing software can cater to your needs.

Video conferencing software can also help companies stay connected to partners and clients, even outside the immediate area.

Should I use a free or paid product?

Ideally, if you’re in the early stages of starting your business, a free product is a logical choice. It would allow you to test out the water and see if this business model would be profitable.

While there are many free products and services to choose from, I suggest you go with a paid product. A paid product might have more options and guarantees than a free alternative. 

Usually, the biggest differentiator between a free and paid product is that the paid version has been tested and used by many people before you.

Why use video conferencing software?

Video conferencing software is a new way to collaborate, allowing users to communicate with one another remotely. Video conferencing provides businesses with a way to collaborate with colleagues no matter their location, from the boardroom to the home office. 

The technology allows users to see each other and engage in real-time communication similar to being in the same room. There are many different applications for video conferencing, including training, conducting interviews, and dealing with customers face-to-face.

With software like Skype, you can now meet face-to-face with everyone from business partners in Bangalore to college students in Boston.

What is the difference between a webinar and a video conference?

Webinars aim to share data and knowledge. It can be considered a more informal educational tool used to share information with the public. The purpose of video conferences is to foster collaboration and improve relationships between groups.

Final thoughts

Video conferencing can make life easier and save a lot of time for customers, employees, and other stakeholders. It facilitates a cost-effective way to broadcast live events and lets you connect with people regardless of geographic distances. 

Any business can benefit significantly by employing such solutions to help companies reach their clients or audience more effectively. The world we live in today is highly dependent on technology. Yet, finding the right video conferencing software isn’t easy. 

There are scores of products out there, with more being released every week. Some offer business-critical features such as mobile apps or enterprise capabilities. While others target specific groups of users looking for a particular feature that they might not even know existed until they found it. 

So, I decided to share my list of the best video conferencing software with you. I hope it will help you choose the right one for your business.

Other than Skype and Zoom, which have a variety of features, I recommend Intermedia Anything for a sales pitch. If you are particular about online training, then ClickMeeting will be your perfect choice.

Furthermore, webinars can also be a means of income for you. Check out my post on how to make money with webinars to learn how to go about it. Lastly, you should also check out other software reviews on the blog.

Thank you for reading.